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Invitation Letter Draft to Board Prospects

DATE

Dear [name]:

In November of this year, new Board Directors will be appointed to the Board of Directors of the ABC Organization, Inc.. . You have been recommended to our Board Development Committee as a possible candidate for board service.  We are requesting you to give serious consideration to nomination for a board position.  A number of one year and two year board terms will be available beginning in November 2000.

The next several years promise to be exciting ones for ABC, Inc. The organization will continue to have a positive impact on the communities we serve.  The Board of Directors will play a central role in this important work. Because of your experience and involvement in our community, we feel you are well qualified to be nominated for a board position.  As you consider this opportunity, we ask you review the board director position description included in this mailing.  As you will see, we are expecting the board to be an active one.

A primary responsibility of board directors is to participate in the development of policy and major decision-making at board meetings held at least four times a year.  Another key responsibility is to be active on an ongoing basis in a committee of the board.  This year, board nominees will be asked to make that committee commitment before they are voted onto the board.  Copies of committee descriptions are also included in this mailing for your review.

Since its founding in 1986, ABC, Inc. has become recognized as an effective provider of support to neighbors in need, having real impact within the community.  We invite you to become a part of this growing tradition.

A member of our Board Development Committee has been asked to contact you by phone to discuss this invitation with you.  You may have already received this call.  In the meantime, if you wish to be considered as a candidate for the Board of Directors, please send in the enclosed response form.  If your answer is “yes”, you will be asked to attend a short orientation meeting to review board responsibilities in more detail and to receive addition information about ABC, Inc.

If you have any questions, please contact me at 555-5555 or our Executive Director at 555-5555.

Sincerely,

 

President
ABC, Inc. Board of Directors  


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